The Institutional Subawards Policy can be found in the Administrative Policy Library at

As the recipient of an award for a sponsored research project, the University may award financial assistance to a Subrecipient to facilitate performance of and payment for specific work to be conducted by the Subrecipient in connection with the sponsored project.  A subaward may be issued by the University as the recipient of a prime award or as the Subrecipient of another institution's prime award. It is University policy that Subawards are funded for a maximum of one year, renewable for additional periods as appropriate. 

How do I request a Subaward Agreement?

Please complete the SPA IPASS Form, located at Internal Forms, and attach a detailed budget, justification, statement of work, Subrecipient IRB/IACUC, and completed Attachment 3A and Attachment 3B.

How do I request a Subaward Amendment?

Please complete the SPA IPASS Form, located at Internal Forms, and attach a detailed budget, justification, statement of work, and Subrecipient IRB/IACUC.

FFATA (Federal Funding Accountability and Transparency Act): Starting October 1, 2010, along with reporting on Prime Award information, institutions began reporting on first-tier subawards totaling $25,000 or above.  Effective March 1, 2011 reporting is required on subcontracts that are in the amount of $25,000 or above.  Subaward reporting will be done through a website  

Please note:

For Subrecipients, executive information must be reported on (i) if the Subrecipient in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards (federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements); AND  $25,000,000 or more in annual gross revenues from Federal awards; and (ii) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

For questions regarding subawards, please feel free to email: